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Change in Registered Office of a Company

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Change in Registered Office

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Documents Required for Change of Registered Office

To successfully change the registered office address of a company, certain documents must be prepared and submitted to the Registrar of Companies (ROC). The exact documentation may vary depending on the type of office shift, but commonly required documents include:

  • ✔ Board Resolution approving the office change
  • ✔ Special Resolution passed by shareholders (if applicable)
  • ✔ Proof of the new registered office address
  • ✔ Utility bill of the new premises (Electricity Bill/Water Bill/Gas Bill)
  • ✔ No Objection Certificate (NOC) from the property owner
  • ✔ Rent Agreement or Sale Deed of the premises
  • ✔ Copy of altered Memorandum of Association (MOA) in case of interstate change
  • ✔ Regional Director approval order (where required)

Step-by-Step Process for Change of Registered Office

The process for changing the registered office of a company generally involves the following steps:

1. Conduct Board Meeting

The company’s Board of Directors must first approve the proposal for shifting the registered office and authorize filing procedures.

2. Pass Shareholders’ Resolution

If required under the applicable scenario, the company must obtain approval from shareholders through a Special Resolution in an Extraordinary General Meeting (EGM).

3. File Necessary ROC Forms

Depending on the type of office shift, forms such as INC-22, MGT-14, INC-23, INC-28, or INC-27 are filed with the ROC and Regional Director.

4. Verification of Documents

Depending on the type of office shift, forms such as INC-22, MGT-14, INC-23, INC-28, or INC-27 are filed with the ROC and Regional Director.

5. Approval & Certificate Update
Once approved, the new registered office address is officially recorded in the MCA database, and the company can start using the new address for all legal and business communications.

Depending on the type of office shift, forms such as INC-22, MGT-14, INC-23, INC-28, or INC-27 are filed with the ROC and Regional Director.